Job Opportunities
Stay tuned for opportunities as we grow our staff and outreach!
Grants Administrator
POSITION OVERVIEW
The Grants Administrator is responsible for the financial management, tracking, and reporting of all grant-funded activities for the NWI Food Council. This role ensures compliance with grant requirements, maintains accurate financial records, prepares timely reports, and supports the organization’s sustainability by stewarding strong relationships with funders. In a small nonprofit setting, the Grants Administrator works closely with staff across programs, finance, and leadership to align grant activities with organizational goals. Funding for this position is secured through grants until September 1, 2026. Continuation will be dependent on both funding availability and performance.
KEY RESPONSIBILITIES
GRANT FINANCIAL OVERSIGHT AND COMPLIANCE
Develops and manages systems for grant compliance, reporting, and budget oversight.
Ensures organization-wide adherence to funder requirements and audit standards.
Provides financial oversight for all active grants, ensuring expenditures are in alignment with program goals and funder requirements.
Develops new grant proposals in collaboration with leadership.
Often serves as the primary liaison with funders.
Maintain a grants calendar with reporting deadlines, payment schedules, and renewal opportunities. Supports team accountability with communication, reminders and templates as needed.
Develop and streamline financial tracking systems and maintain accurate records for all grants and restricted funds.
Support the development, budgeting and tracking of unrestricted funds.
Work with the Farm to Food Access Team, Farm to School Team and Region Roots Team to develop program budgets. Ensure staff are submitting information, documentation and expenses in a timely manner.
Work with the Executive Team, staff and board to develop annual budgets for board approval.
GRANT REPORTING AND DOCUMENTATION
Prepare and submit financial reports to funders on schedule, working with program staff to align narrative and financial reporting.
Track in-kind contributions and match requirements, as applicable.
Maintain organized files and documentation for all grant awards, amendments, and correspondence.
BUDGETING & FORECASTING
Support the development of grant budgets during proposal submission.
Collaborate with staff to align grant budgets with program workplans.
Assist in organizational budgeting by providing projections of grant revenue and expenses.
Advise leadership on budget and financial decisions.
Work with contractors to support strategic and business planning for board and staff programs.
INTERNAL COLLABORATION & SUPPORT
Provide regular updates to leadership and the board on grant financial status and performance. While this position does not include direct supervisory responsibilities, the Grants Manager is responsible for ensuring all staff adherence to grant requirements, program budgets, and compliance with funded activities.
Support and develop new workflows that make grants management, budgeting and financial reporting more efficient and transparent.
Train and support staff on grant compliance and documentation requirements.
Work with external accountants/auditors to ensure grant compliance in financial statements and annual audits.
As the role develops, responsibilities may include taking on more Accounts Payables and Receivables, fundraising and general bookkeeping tasks from the current volunteer Treasurer.
REQUIRED SKILLS AND EXPERTISE
Advanced degree and/or at least 6+ years of management experience; track record of effectively managing dynamic funding.
Familiarity with federal, state and private funding.
Excellence in organizational management with the ability to support staff, manage, and develop grant tracking processes and support team budgeting.
Strong written and verbal communication skills; a persuasive and passionate communicator with excellent interpersonal and multidisciplinary project skills
Action-oriented, entrepreneurial, adaptable, and innovative approach to business planning
Ability to work effectively in collaboration with diverse groups of people
Passion, idealism, integrity, positive attitude, mission-driven, and self-directed
Proficiency with or a willingness to learn basic software and technology including MS Office Suite, Google Drive, smart phones, copier, webinar platforms, etc.
Dependable and resilient self-starter with an interest and experience in taking on new challenges and overcoming obstacles with little supervision
Leadership skills with proven project and team management
Eagerness to learn and commitment to asking for help when needed
Outstanding organizational, record keeping and data management skills
Superior listening, verbal and written communication and interpersonal skills
Commitment to developing collaborative solutions
Demonstrated ability to network and collaborate with multi-agency/state initiatives
ADDITIONAL REQUIREMENTS
Computer and internet access
Maintain regular and punctual attendance
Comply with company policies and procedures
LOCATION
Office hours as needed but generally remote
SALARY RANGE
$55,000 - $65,000, based on experience
To apply, please submit a resume, cover letter, and three references to Virginia Pleasant (virginia@nwifoodcouncil.org) and Anne Massie (info@nwifoodcouncil.org) by the priority application deadline of October 17, 2025.